Team Groups
Create and manage groups to share assets, folders, and project access with the same set of people repeatedly.
Annie
Last Update 9 days ago
Groups let you bundle team members together so you can share assets, folders, and project access with the whole group at once — instead of adding people individually every time. Once a group is created, you can link it to projects automatically or add it to specific projects as needed.
To manage groups, go to Team Settings → Groups. Only Team Admins can create, edit, copy, duplicate, and delete groups.
Note: Groups can also be added directly to a project. See Groups in Projects for how group permissions work inside a project.
Creating a Group
- In Team Settings → Groups, click + Create Group.
- Give the group a Name (maximum 50 characters). See Supported Special Characters for allowed characters.
- Add members by name or email.
- Optionally, enable Link Group to automatically link this group to all existing and future projects in the team.
- Click Create.
Note: If you turn off Link Group, the group will not be linked to future projects you create. Any existing project links remain unaffected.
Editing a Group Name
You can rename a group in either of these ways:
You can rename a group in either of these ways:
- Click directly on the Group Name in the Groups table
- Click the Group Actions (…) button and select Edit Details
In the Edit Group Details dialog, update the name, manage the link group toggle switch, and click Update.
Managing Group Members
You can open the members panel in either of these ways:
You can open the members panel in either of these ways:
- Click the Members icon in the Groups table row
- Click the Group Actions (…) button and select Manage Members
In the Group Members dialog, add new members by name or email, or remove existing members by clicking the remove control next to their name.
Group Permissions
Group permissions can be set at two levels:
Group permissions can be set at two levels:
- Team level — Team Admins set default permissions for a group under Team Settings. These defaults carry over to all projects and folders the group is added to.
- Project level — Project Admins can override a group's permissions for a specific project without affecting the team-level defaults.
Setting Permissions at Team Level
- In Team Settings → Groups, find the group you want to update.
- Click the Group Actions (…) button and select Change Permissions.
- In the Group Permissions dialog, select the appropriate permissions.
- Click Update.
Note: If the same permission is configured at both team and project level, the most recently configured value takes precedence for that project.
For the full list of available permissions and project-level configuration, see Group Permissions.
Duplicating a Group within the Same Team
If you want to reuse a group's name and members as the starting point for a new group:
If you want to reuse a group's name and members as the starting point for a new group:
- Click the Group Actions (…) button and select Duplicate Group.
- In the Duplicate Group dialog, enter a name for the new group.
- Click Duplicate.
The duplicated group is created with the same members as the original. You can then edit it independently.
Copying a Group to Another Team
If you want to reuse a group's name and members across multiple teams:
If you want to reuse a group's name and members across multiple teams:
- Click the Group Actions (…) button and select Copy Group.
- In the Copy Group dialog, select the team(s) you want to copy the group to.
- Optionally, change the group name for the destination team.
- Click Copy.
Note: You can only copy a group to teams where you are also a Team Admin.
Deleting a Group
- Click the Group Actions (…) button and select Delete.
- In the Delete Group dialog, read the listed effects of deletion and check I have read and understood these effects.
- Type confirm in the field.
- Click Delete.
Warning: Deleting a group removes it from all projects it was linked to. Members who only had access through this group will lose that access.
FAQs
What happens to a user added to a group who hasn't signed up to Postudio yet?
If the group is added to a project or folder, the user receives an email invitation to sign up. Once they sign up, they become an active group member and start receiving updates. If the group isn't added to any project or folder, they won't be notified.
If the group is added to a project or folder, the user receives an email invitation to sign up. Once they sign up, they become an active group member and start receiving updates. If the group isn't added to any project or folder, they won't be notified.
What happens if I turn off the Link Group option?
The group won't be linked to any new projects you create going forward. Any existing project links remain active and are unaffected.
The group won't be linked to any new projects you create going forward. Any existing project links remain active and are unaffected.
Does removing someone from a group remove them from the project?
Yes — if their only access to a project came through the group, removing them from the group removes their project access. If they were also added to the project individually, their access remains.
Yes — if their only access to a project came through the group, removing them from the group removes their project access. If they were also added to the project individually, their access remains.
Can a team member belong to multiple groups?
Yes — a person can be a member of as many groups as needed.
Yes — a person can be a member of as many groups as needed.