Groups in Projects
Share a whole project/folder with a group and manage its members and permissions.
Annie
Last Update 22 days ago
Groups let you manage project access for several people at once. A group is a reusable set of people created by your Team Admin — instead of inviting collaborators one by one, you share a project or specific folders with the group, and everyone in it gains access in a single step.
You can give a group access in two ways:
- Share the whole project with the group — every group member gets access to the entire project (a Project Group). This is covered below.
- Share specific folders with the group — members get access only to those folders (a Shared Group). See Share Folders.
Either way, every member of the group inherits access according to the group's permissions.
Linking a Group to a Project
To link a group to your project, click + New → Link Groups. In the Link Groups pop-up, select the groups you want, then confirm.
Once linked, the group appears on the project's Groups tab, where you can manage its members and permissions (see below).
To link a group to your project, click + New → Link Groups. In the Link Groups pop-up, select the groups you want, then confirm.
Once linked, the group appears on the project's Groups tab, where you can manage its members and permissions (see below).
Setting Group Permissions for the Project
Group permissions apply to all members of the group. To set them for your project:
Group permissions apply to all members of the group. To set them for your project:
- Go to the Groups tab in the project.
- Click Group Actions (...) → Change Permissions.
- Select the permissions on the Group Permissions pop-up.
- Click Update.
For how group permissions work across team and project levels, see Group Permissions.
Managing Group Members
- Go to the Groups tab in the project.
- Click Group Actions (...) → Manage Members.
- Add new members or Remove existing ones as needed.
Project Group vs Shared Group
| Project Group | Shared Group | |
| Scope | The whole project is shared with the group | Only specific folders are shared with the group |
| Access | Members access the entire project, per group permissions | Members access only the folders shared with them |
Both start with the same default permissions: Upload Assets, View All Assets, Assign Approvers / Reviewers, Change Asset Status, View and Edit Public Comments. Project Group members hold these across the whole project; Shared Group members hold them for the shared folders only.
FAQs
Nothing appears in the Link Groups pop-up.
Your Team Admin likely hasn't created a group yet. Ask them to create a group for the team.
Your Team Admin likely hasn't created a group yet. Ask them to create a group for the team.
A user added to the group hasn't signed up on Postudio.
If the group is added to a project or folder, they receive an email to sign up, then join the group and start receiving updates. If the group isn't added anywhere, they aren't notified.
If the group is added to a project or folder, they receive an email to sign up, then join the group and start receiving updates. If the group isn't added anywhere, they aren't notified.
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