Share Assets — Project
Share an asset for review, approval, or download.
Annie
Last Update en måned siden
Once your work is ready, you can share an asset with teammates or external stakeholders for feedback, sign-off, or final delivery. This is the master reference for sharing and covers every option in the share modal in detail.
The Two Share Options
On the Asset Action (...) menu, Share opens a submenu with two ways to share:
On the Asset Action (...) menu, Share opens a submenu with two ways to share:
| Option | What it does | Best for |
| Share Asset | Opens the Share Asset modal, where you choose a share type, add users or groups, and set link options in detail | Targeted sharing with specific people for Review, Approval, or Download |
| Copy Public Link | Instantly creates a public link (no login required) and copies it to your clipboard | Quick, bulk sharing where recipients don't need an account |
Both options make the asset appear on the Shared page. See Shared.
How to Share (Share Asset)
- Go to your Project Page and locate the asset.
- On the Asset Action (...) menu, select Share.
- Choose a share type, add the users or groups, and set the link options (below).
- Click Share.
Recipients receive a notification and an email, and the asset appears on their Shared page. See Shared.
Tip: Prefer to share from the player? Open the asset in the review player, use the More Actions (...) menu, and select Share (or Copy Link). It opens the same modal described here — see Share Assets (in Player).
Copy Public Link
Selecting Share → Copy Public Link creates a public share link with no login required and copies it straight to your clipboard — ideal for sharing with many people at once. When you use it:
Selecting Share → Copy Public Link creates a public share link with no login required and copies it straight to your clipboard — ideal for sharing with many people at once. When you use it:
- The link's validity defaults to No Limit (it doesn't expire unless you change it later).
- The asset appears on your Shared page, where you can manage or revoke the link afterwards.
- An email is sent to you confirming the share.
Note: Copy Public Link requires the Approver/Reviewer Assignment permission. The option stays visible in the menu regardless, but if you don't have the permission, Postudio shows "Ask your team/project admin to enable this feature." when you select it and the link isn't created. Ask your Team or Project Admin to enable it — see Project Member Roles & Permissions.
Tip: To share privately with specific logged-in team members instead, use Share → Share Asset with Private visibility, or use More → Copy Private Link for a quick internal link.
Tip: Prefer to share from the player? Open the asset in ProView, use the More Actions (...) menu, and select Share Asset. It opens the same modal described here — see Share Assets (in Player).
Share Types
| Type | Use it when | Key options |
| Review | You want feedback or comments | Add users/groups · set Link Visibility · set Link Validity |
| Approval | You're requesting a final approval decision | Add users/groups · set Link Visibility · set Link Validity |
| Download | You need to hand off files for downloading | Add users/groups · set Link Visibility · choose Proxy or Original · optional passcode (8–16 chars) · set Link Validity |
For a Download share, the Share Type determines what the recipient gets:
- Proxy — a watermarked proxy version of the asset.
- Original — the original, un-watermarked file.
Link Visibility
Whether a recipient needs to sign in depends on the visibility you set when sharing:
Whether a recipient needs to sign in depends on the visibility you set when sharing:
| Visibility | Who can access | Sign-up / Sign-in |
| Private | Project members and the users you added | Required |
| Public | Anyone with the link | Not required |
Note: Passcode protection is enforced automatically based on visibility — it's mandatory for Public links and disabled by default for Private links, with the option to turn it on. Postudio now includes the passcode in the download email sent to the recipient, so you no longer need to share it separately. Non-Postudio users can use the passcode to download without signing up.
Link Validity
Set how long the shared link stays active from the Link Validity dropdown. Choose a preset, or enter a custom duration:
Set how long the shared link stays active from the Link Validity dropdown. Choose a preset, or enter a custom duration:
| Option | What it means |
| 7 Days | Link expires 7 days after sharing |
| 30 Days | Link expires 30 days after sharing |
| 60 Days | Link expires 60 days after sharing |
| No Limit | Link never expires |
| Custom (Days) | Enter any value from 1 to 365 days |
| Custom (Hours) | Enter any value from 1 to 120 hours |
When you pick a custom option, the modal shows the exact expiry date (e.g. "Link will expire on 25 Jul 2026").
Note: If you leave Link Validity unset, the link defaults to 48 hours.
Tip: Already shared an asset and need to extend or shorten it? You can update the validity later from the Shared page using Change Validity — see Shared.
Watermarks
Assets shared for download carry security watermarks for protection and traceability. For exactly which watermarks appear, where, and on which asset types, see Security Watermarks.
Assets shared for download carry security watermarks for protection and traceability. For exactly which watermarks appear, where, and on which asset types, see Security Watermarks.
FAQs
How long does a shared link stay active?
You set it from the Link Validity dropdown when sharing — pick 7 / 30 / 60 Days, No Limit, or a custom duration (1–365 days or 1–120 hours). If you don't set it, the link defaults to 48 hours. You can change it afterwards from the Shared page — see Shared.
You set it from the Link Validity dropdown when sharing — pick 7 / 30 / 60 Days, No Limit, or a custom duration (1–365 days or 1–120 hours). If you don't set it, the link defaults to 48 hours. You can change it afterwards from the Shared page — see Shared.
What's the difference between Copy Public Link and Copy Private Link?
Copy Public Link (under Share) creates a public link that anyone can open without logging in, defaults to No Limit validity, and lists the asset on the Shared page — best for bulk sharing. It requires the Approver/Reviewer Assignment permission. Copy Private Link (under More) creates a private link for logged-in team members only — best for a quick internal share.
Copy Public Link (under Share) creates a public link that anyone can open without logging in, defaults to No Limit validity, and lists the asset on the Shared page — best for bulk sharing. It requires the Approver/Reviewer Assignment permission. Copy Private Link (under More) creates a private link for logged-in team members only — best for a quick internal share.
Does Copy Public Link expire?
No — it defaults to No Limit, so it stays active until you change its validity or delete the link from the Shared page. See Shared.
No — it defaults to No Limit, so it stays active until you change its validity or delete the link from the Shared page. See Shared.
The recipient can't open the link.
Check the Link Visibility: a Private link requires the recipient to sign in and be one of the added users or a project member. Use Public if they shouldn't need an account — and remember a Public link always requires the passcode you set.
Check the Link Visibility: a Private link requires the recipient to sign in and be one of the added users or a project member. Use Public if they shouldn't need an account — and remember a Public link always requires the passcode you set.
Can I share from inside the player?
Yes. In ProView, use More Actions (...) → Share Asset. It opens the same modal with the same options covered here — the full walk-through is in Share Assets (in Player).
Yes. In ProView, use More Actions (...) → Share Asset. It opens the same modal with the same options covered here — the full walk-through is in Share Assets (in Player).